How to fill out the new traceability forms?

The forms consist of three sections available in the My forms, as well as the option to attach a TC in the My documents tab.

Step 1 - Buyer’s declaration 📝

Objective: verify the accuracy of your buyer’s declaration (brand or downstream supplier) regarding the item you sold.

If the statement is correct, click I confirm the accuracy to proceed.
If the statement is inaccurate, click Edit/complete the declaration and correct the incorrect item.

Objectif : understand the action you taken and any potential subcontracting on the item you sold.

Declare the operation that your company carried out in-house for the item sold.
If you are a trader, select Trading.
If you subcontracted this operation, please declare your subcontractors and the share of production they carried out for you.
Subcontractors are the factories that performed a specific step and to whom you supplied all necessary items.If this factory sourced materials itself, please declare it in Step 3 instead, which is dedicated to sourcing.
Technical information is very useful to ensure the environmental impact of the products is calculated using real data, so please provide it whenever possible.
If you carried out several steps internally for this same item, you can click Add a process and fill in the section again.

Objective: identify all purchased items that were necessary for the manufacture of the item you sold and the associated suppliers.

Declare the component category required to manufacture the item you sold, as well as a precise name/description of the article. This name/description should be easily recognizable by the associated supplier.
Declare the name of the supplier who sold you the item and the process they carried out in-house.
If your supplier is a trader, please select Trading.
Indicate the composition of the item you purchased as well as the country of the first operation made on the raw material:
- Harvesting for plant-based materials
- Breeding/capture for the animal-derived materials
- Recycling for the recycled materials
- Polymer synthesis for synthetic materials
- Mining for metal or stones
If the raw material is certified (GOTS, GRS, etc.), please indicate this. You will then be asked to upload the corresponding TC.

Please only download product/material certificates, not factory scope certificates in this section.

Please provide the transaction details for this item. This will enable the supplier to more easily identify the order you placed with them (PO, date, quantity, shipping, etc.).
- For example, if to manufacture a jacket you needed a fabric for the body, a fabric for the lining, and buttons, you can create these three types of components: buttons, linings, main fabric (woven).
- If several identical items are used (same reference, composition, and supplier), it is not necessary to create multiple components. For example, if several identical buttons were used to make a jacket, please create only one component of type “buttons.”
- In case of multi-sourcing, you can create one component per supplier. For example, if you sourced part of the buttons from supplier A and part from supplier B, you can create a “buttons” component with supplier A’s information, then click Add a sourced component to create a second “buttons” component with supplier B’s information.

If you declare that a material is certified in the form you filled out, you will receive a notification asking you to upload a TC - the notification appears in My forms tab.

The TC must be uploaded to the platform within a maximum of 6 months in My documents tab.